Please indicate in your covering email if you have a preferred symposium, but the Programme Co-ordinator will check each abstract anyway and make sure it is submitted to the most relevant symposium and has the best chance to be selected for your preferred presentation type. The symposium to which the abstract has been submitted will be included in the email reply you will receive confirming receipt of your abstract.
If your abstract has been selected for a talk, the standard duration is 15 minutes so you should prepare a talk of around 12 minutes duration with 3 minutes for questions. Your presentation should be in PowerPoint or pdf format and should be uploaded to the lecture theatre computer via USB stick before the start of your talk session. The email confirming selection of your abstract for a talk will also include which day of the conference your talk will be scheduled.
If your abstract has been selected for a poster, posters should be a maximum size of A0 portrait in order to fit on the poster boards. Please print your poster prior to arriving at the conference as we cannot guarantee that local printing services will be able to print it in time. Poster sessions are on the lunchtime of day 1 or day 2, depending on the symposium – the day of your presentation will be included in the email confirming selection of your abstract for a poster. The poster boards will be available from the morning of your poster session; if you have a poster on day 1 please take it down by the end of the day so the boards can be made ready for day 2.
Please see the abstract submission page on our website.
Abstracts should be a single sheet of A4 suitable for black and white printing. PDFs or Word documents are acceptable. Please ensure you include authors, affiliations and corresponding author email.
We will send you an email confirming receipt of your abstract as soon as possible once we have received it and allocated it to a symposium – please allow up to 48 hours, especially at busy periods for example near the abstract deadline. Once the abstract deadline has passed the programme committee will put together the programme and we will send out emails confirming selection of your presentation for talks or poster presentations in early May.
Yes. There is Eduroam WiFi which should work for most delegates without configuration. For those without an Eduroam logon we will be able to provide access to the guest WiFi at the venue.
There is no longer a separate registration for the TMD meeting, so if you are attending the TMD meeting only just register using the One Day delegate option and pick Day 2 (11th July).
The on-line store has a help line 00 44 (0)114 2224734 during office hours.
If you are trying to register at 11:55 pm before the midnight deadline and the store stops working then please email us so that we have a record of this, we may then be able to help ensure you get any discount on registration fees you are entitled to.
No! If you wish to attend both days lectures then you need to register for both days of the conference. If you wish to upgrade your registration please email. Please note that the upgrade will be charged at the prevailing rates.
If the store is not working please use the helpline 00 44 (0)114 2224734 during office hours. If you’ll miss a registration deadline email us before the deadline expires!
If you’ve left it 4 weeks then you’ll have to pay the going rate at that time.
If you need a letter of invitation for your visa we can provide a letter, please email us. It will state your talk/poster title (if appropriate), thank you for registering or recommend that you do register for the conference and point out that you are responsible for arranging and funding your own transport and accommodation. Please contact us if you need any extra information including in your letter, however please note that this must be the truth!
Please apply for your visa in good time. It can often take several months to be processed.
Please note that we can not be held responsible for any costs incurred by you if you are denied a visa. If you wish to book flights or accommodation before your visa is confirmed please ensure that you can have your money refunded should your visa be refused.
Ideally please contact us beforehand, but it should be possible to register on the day.
For UoS delegate we would like to use an Internal Trade Order (ITO) rather than using the online store. Please raise an ITO with the EEE vendor code (9035) and the number of the conference account (X/010391-16) in the internal note section, so that when the money reaches EEE Helen/Natalie will know which account to pay it into. You need to ensure that the ITO is good receipted otherwise the money is not sent (and if this is not done you will loose the earlybird discount rates). I also need to know (for each person if you’re registering more than one) by email:
- Type of registration (i.e. full 2 day, day 1, day 2)
- Email address
- Dietary requirements
- Any disabilities requiring special facilities at the conference
- If you wish to register for the IoP student communication competition